➕ Add Item

The Add Item button allows users to introduce a completely new product into the inventory system. This is not meant for restocking — it's for adding brand-new items that have never been tracked before in your store or facility.

📋 What You Can Enter

When adding an item, the following fields are typically required or available:

• Product Name – e.g., Digital Thermometer
• Cost Price – the buying cost per unit
• Selling Price – used in billing or POS
• Quantity Alert – minimum stock before alerts trigger
• Category / Type
• Unit and Subunit – e.g., box/tablet or pack/item
• Subunit Count – e.g., 1 box = 10 tablets
• Barcode – manually entered or auto-generated
• Shelf Location
• Expiry Date – if relevant
• Product Image

🧰 Example Workflow: Adding a New Item

1. Click Add Item on the Inventory Page
2. Fill in the product name: “Digital Glucometer”
3. Set cost price: $18.00
4. Set selling price: $25.00
5. Enter alert quantity: 5
6. Subunit: set as “device”
7. Upload an image
8. Click Save

The item now appears in the product list of the currently selected store.

❌ Not for Restocking

Adding a product here doesn’t increase its quantity unless you manually do so. For adding stock to an existing product, use the Purchases Page .

Why? Because restocking through Purchase ensures that expiry dates, supplier records, and financial details are properly tracked.

📷 Product Image Tip

• Upload a real or placeholder image to make searching easie r

📦 Barcode Tip

• If you don’t have a barcode scanner, the system can generate one for you
• These can be printed later using the Print Barcode feature

🧠 Best Practices

• Use consistent naming conventions (e.g., “Paracetamol 500mg Tablet”)
• Always set the Quantity Alert to avoid stockouts
• Assign subunits if you sell or dispense in smaller packs

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